Company Setup

Create New Company

Accountant Tools ==> Company Management ==> inside Company Listing layout select New Company ( the new file icon )
Select the pricing plan from the drop down list.
Select Standard Plan if Inventory not required.
Select Premium if required Inventory.
Select Organization for the new Company.
Fill up the company name and address as this information will display in your report.
After you click save button, the following will be created as well :
- Chart of Account.
- Document Number.
- Multiple Currency.
- Default Accrual Account.
- Default Gain on Foreign Exchange Account.
- Default Loss on Foreign Exchange Account.
- Default Bank Charges Account.
Chart of Account can be modify under General Ledger ==> Maintain Chart Of Account.
Document Number can be modify under Setup.
Default Account can be modify under Setup ==> Account Setup.

go to Setup ==> Account Setup.
Setup Financial Start Period, the first day of your financial year.
If you start using our software on the first day of Financial Start Period, then the System Conversion Date is same as the Financial Start Period.
If you had been using other accounting software after the Financial Start Period and have just switch to our accounting software,
then the System Conversion Date is the date you start using this software.
The System Conversion Date is always after the Financial Start Period.
If the System Conversion Date is same as Financial Start Period, there will be no data entry needed for opening balance on Profit and Loss Account and the Profit and Loss Account will not be appear in the Maintain Opening Balance.
Profit And Loss Account consist of Sales, Sales Adjustment, Cost Of Goods Sold, Other Income, Extra Ordinary Income and Expenses account.
If the System Conversion Date is not same as Financial Start Period, you will need to enter opening balance for Profit And Loss Account in the Maintain Opening Balance.

go to General Ledger ==> Maintain Stock Value ==> New Stock Value.
Maintain Stock Value Listing will list out all your end of month stock value.
Setup P&L Opening Stock, P&L Closing Stock and Balance Sheet Stock.
Then select the year and the project (if applicable ).
Enter end of month value in the table and click save icon to save the data.
After save, the saved data will display in the Maintain Stock Value Listing Table.
After complete maintain stock value, go to Maintain Opening Balance and click the save button to generate the stock value for Reporting purpose.
Without generating the opening balance, The stock value in financial reporting will not accurate.

The opening balance is the balance that is brought forward from the end of one accounting period to the beginning of a new accounting period.
You can always get this balance from your previous accounting software.
go to General Ledger ==> Maintain Opening Balance.
Enter the opening balance data in the table, click save button once finish.
If Financial Start Period same as System Conversion Date, you do not need to enter opening balance for Profit and Loss Account.
Trade Debtor, Trade Creditor (all in Red color) are calculate by software from Customer/Supplier Opening Balance.
Stock (Red color) is calculate by software from Maintain Stock Value.

Customer/Supplier Opening Balance is the Customer/Supplier outstanding bill ( Bill not received payment(customer) or not paid (supplier)).
Enter the outstanding bill in Customer Sales Invoice/Supplier Purchase Invoice.
All the outstanding's Bill date should be before System Conversion Date, and software will prompt you to confirm "Save as past invoice" when you save the Bill.
After finish key in all the outstanding bill, come back to Maintain Opening Balance to generate the opening balance by clicking the save button.
Without generating the opening balance, The debtor/creditor Control Account in financial reporting will not accurate.
Maintain Customer/Supplier Opening Balance as follow

Format : (Prefix)(%1$)(0)(5)(d)(Suffix).
Format consist of 6 parts
Prefix : Any character such as alphabet A - Z or * / # ! & () [ ] { } .
Suffix : Same as Prefix but is optional.
(%1$) : Compulsory, cannot change or delete.
(0) : pads with zeros.
(5) : number of digits.
(d) : digit
Example (IV-)(%1$)(0)(5)(d)() == IV-%1$05d
- Document Number will start from IV-00001 to IV-99999
Example (OR-)(%1$)(0)(10)(d)() == OR-%1$010d
- Document Number will start from OR-0000000001 to OR-9999999999